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Children and young people privacy notice

Children and young people privacy notice

For Plan International UK’s general Privacy Notice, please see our website.

This privacy notice is for children (i.e. those aged up to 18) and young people (i.e. those from 18 - 24). It covers the personal data that we collect about you and how we store and process that data.

We will only collect data that we need for the particular connection that you have with Plan International UK. For most circumstances, you will provide the data and we will need your consent to use it and, if you are under 18, from an adult such as your parent or guardian.

What information does Plan International UK collect about you and why?

The organisation collects and processes a range of personal data about you. Personal data means data that we know is about you. We need this information so that you can take part safely in activities or campaigns and so that, with your consent, we can share your stories so that other people can learn about the work that we do and why it’s important.

The organisation collects this information in a variety of ways. For example, data is collected through application forms and CVs; obtained from your passport or other identity documents; from forms completed by you or your parents or guardian and from talking to you.

Personal data we collect may include (as applicable):

  • information provided by you such as your name, address and contact details, including email address and telephone number so that we can keep in touch with you
  • Your age so that we know if you are under 18 as this affects whether we need consent from an adult to process your data and whether we send you marketing information
  • Contact details for your parents or guardians
  • Information about health conditions or disabilities that we need to know about to keep you safe or enable you to take part in activities
  • Information that is needed so that you can travel, such as passport details
  • Your stories about your life so that we can share them, with your permission, so that other people can learn about Plan, the work that we do and why it is important
  • Equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health and religion or belief
  • Please note: if you are under 18, we will not use information you provide to ask you to support us financially.

Where we process other special categories of personal data (also known as ‘sensitive personal data’), such as information about ethnic origin, sexual orientation, health or religion or belief, this is done for the purposes of equal opportunities monitoring. Data that the organisation uses for these purposes is anonymised or is collected with your express consent, which can be withdrawn at any time. You are entirely free to decide whether or not to provide such data and there are no consequences of failing to do so.

Who has access to your data?

Data is stored in a range of different places (e.g. our network drives) but will always be stored securely and deleted once it is no longer needed, in line with our Data Retention Policy. We will only share your information with people who need to have it to enable you to take part in activities or support Plan’s work or where we feel it is necessary for your own safety or wellbeing.

How does Plan International UK protect data?

The organisation takes the security of your data seriously. The organisation has internal policies (such as a Data Protection Policy) and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by people who need it in the performance of their duties. This could include people working with you directly such as for campaigns or events and people who are using your information, with your consent, to communicate with other supporters of our work.

We will consider the impact and any risk created by processing your data before we do so and will not continue if we don’t consider it safe and reasonable to do so and have a legal basis for doing so.

Your rights

As a data subject, you have a number of rights. You can:

  • access and obtain a copy of your data on request
  • require the organisation to change incorrect or incomplete data
  • require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing
  • object to the processing of your data where the organisation is relying on its legitimate interests as the legal ground for processing
  • ask the organisation to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override the organisation's legitimate grounds for processing data.

If you would like to exercise any of these rights, please contact the organisation’s Data Protection Officer. You can phone reception on 0300 777 9777 and ask to speak to them or email dataprotectionofficer@plan-uk.org. If you are under 18, your parents or guardian can ask for you.

If you believe that the organisation has not complied with your data protection rights, you can complain to the Information Commissioner’s Office (ICO).

Last updated: 18 September 2018