As Data Controller we collect and process the personal data you provide to be considered for a position as staff member, volunteer, Trustee or consultant. We may also use your information for diversity monitoring. We rely on the lawful basis of legitimate interest for these purposes.
Your information will be held securely and only be disclosed to those involved in the recruitment process within or acting on behalf of Plan International UK.
With your consent information will be shared externally to request references and commences checks on the accuracy of the information provided.
We have a legal obligation to carry out right to work checks. For some roles we have a legal obligation to check criminal history and for other roles we rely on legitimate interest to carry out these checks.
We process information about declared disabilities so we can make workplace adjustments and implement the Disability Confident scheme. When information is provided by you in the Diversity Monitoring section of our application form (where applicable) it will be used to monitor our diversity policies and practices. This information is not accessible to recruiting managers.
PIUK and third parties may use AI to help organise, screen, summarise and analyse the data you provide. No decisions about suitability for an offer are made by AI and all final decisions are reviewed and made by the recruiting manager.
Third parties may process and store your information outside the UK. Where this occurs we ensure compliance with international transfers is in place to ensure your data remains securely protected.
For applicants to staff positions, we store your information securely on our recruitment system for up to nine months after the conclusion of the recruitment campaign. When you provide information to be considered as a consultant we ask for your consent to hold your data for longer on a roster of potential specialist consultants. At the end of these periods, your data is deleted (unless we need to retain it for longer to exercise or defend any legal claims). Successful candidates’ data for staff and volunteer positions will be handled in accordance with the information provided in our Employee and Volunteer Privacy Notice. When Diversity data is provided by unsuccessful applicants, this data is retained in an anonymised format so no individual is identifiable and is used only for diversity monitoring purposes.
If you no longer wish to be contacted by us about recruitment, or you would like us to delete your details, please contact us on [email protected] and we will arrange for your data to be deleted from our systems.
If you believe that we have not complied with your data protection rights, you can complain to us by contacting us at [email protected]. We will acknowledge and process you complaint without delay. If you remain dissatisfied you can contact the Information Commissioner’s Office (ICO) using their help line 0303 123 1113 or by visiting their website.
When submitting information to Plan UK as part of our recruitment process you certify that to the best of your knowledge, the information you have provided is true and accurate. You understand that any false, incomplete or misleading statements may lead to the withdrawal of any offer of a contract, employment or to volunteer, or to termination of a contract for services or your dismissal if these are discovered once employed or engaged as a volunteer or consultant.
You consent to Plan International UK contacting you if any other vacancies arise that may be of interest to you based on the information you have provided in any application.
Last updated: September 2026