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COVID 19 secure risk assessment

COVID-19 secure risk assessment

28 September 2020

At Plan International UK, the health, safety and welfare of our employees, visitors, benefactors, contractors and consultants is of utmost importance, and the outbreak of coronavirus (COVID-19) in early 2020 has elevated this to unprecedented levels.

In accordance with the government guidance Working Safely During Coronavirus (COVID-19) for Offices and Contact Centres, Plan International UK have undertaken a full COVID-19 risk assessment to ensure our administration offices at Finsgate, 5-7 Cranwood Street, London, EC1V 9LH are COVID-Secure.

Below is a summary of the key risks and actions from that risk assessment, to demonstrate to our supporters and partners our commitment to staying COVID-Secure for anyone who needs to use our Finsgate building.

Hazard: asymptomatic spread of COVID-19

Anyone visiting or using Finsgate who is unaware that they have COVID-19 can spread the virus inadvertently via several means. The longer time spent in the vicinity of the virus, the higher the likelihood of transmission.

Control measures or safeguards in place:

  • Staff members are able to work from home if they can.
  • Two metre social distancing throughout Finsgate (details below).
  • Hand sanitiser and antiviral cleaning spray available throughout the building.
  • Air recycling function deactivated on air conditioning systems and air flow set to 24/7.
  • Signage on rules, guidance, and best practice throughout the building.
  • Sneeze guards at our reception desk.

Hazard: symptomatic spread of COVID-19

Coughs, sneezes, high temperature, a loss of taste and/or smell, and contact tracing can show someone is likely to have COVID-19, and their actions from that point on can spread the virus to anyone using Finsgate.

Control measures or safeguards in place:

  • Instructions not to visit Finsgate if you are displaying any illness symptoms.
  • If symptoms develop while using Finsgate, instruction to go straight home, remain two metres or more from others and not to touch any surfaces where possible.
  • Full sanitisation of the building should a confirmed COVID-19 case occur from someone who has used Finsgate recently.
  • All Plan International UK staff and visitors to sign an acceptance form every day, which forms our contact tracing obligations in the event of an outbreak (retained for 21 days).

Hazard: transmission from COVID-19 remaining on surfaces

COVID-19 can potentially remain on surfaces for 72 or more hours, which can then pass on to other building users who touch the same surface.

Control measures or safeguards in place:

  • All frequent touch points (door handles, banisters, taps, kitchen surfaces, tables, desks, lift panels, etc.) cleaned with much greater frequency (five or more times a day for high traffic areas).
  • All building users advised to wash their hands wherever possible, for 20 seconds minimum, and to use sanitiser when hand washing isn’t possible.
  • Doors kept open where possible.
  • Sanitiser spray available throughout the building so desks and equipment can be sanitised before and after use.
  • Markers used to clearly label which desks and tables have been used throughout the day, which our cleaning partners will use to focus their sanitisation throughout the evening.
  • Clear desk policy throughout, with no desk sharing.
  • Toilets are restricted for use only by the floor they serve, to prevent cross-contamination across organisations.

Hazard: transmission from social distancing

Without segregation, building users can expose themselves to COVID-19 through being too close to a carrier.

Control measures or safeguards in place:

  • Social distancing throughout the building – two metres or more distance between all building users, as per guidance signposted on all floors.
  • ‘Keep left’ on all staircases and other areas to create traffic routes.
  • Reconfigured seating ensures two metre distance between all kitchen seating areas.
  • Defined waiting areas for kitchens, reception, lift lobbies and other traffic areas.
  • Two people maximum in lifts.
  • Some toilets and urinals taken out of use.

Hazard: transmission from over-capacity

Social distancing can become difficult for building users when the volume of people in high traffic areas increases and may be impossible without restrictions.

Control measures or safeguards in place:

  • Capacity within Plan International UK offices limited to 25%.
  • Kitchens, toilets, meeting rooms, reception, lifts and other waiting areas to have defined capacity limits.
  • Desk plan allocates seats when phased capacity approaches 25%.

Hazard: signage and communication

Without adequate information sharing, building users may misunderstand the risks or adaptations, which inadvertently creates a danger to others.

Control measures or safeguards in place:

  • Social distancing posters throughout the building.
  • Hand washing protocols in all toilets.
  • Guidance on sneezes and coughs.
  • Floor signs and markers to assist with waiting areas and as a guide to two metres.
  • Weekly updated risk assessment, which is shared with all staff members and a summary published to our website.
  • COVID-19 Secure poster visible in our reception.