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Candidate privacy notice

Candidate privacy notice

As Data Controller we store and process the personal data provided for the purposes of recruitment and diversity monitoring on the lawful basis of legitimate interest.

Information provided by you as part of your application will be used for the purposes of carrying out our recruitment and selection process. Information will be held securely and only be disclosed to those involved in the recruitment process within or acting on behalf of Plan International UK. With your consent information will be shared externally to request references and check the accuracy of the information provided. We may process information about whether or not applicants are disabled so we can make workplace adjustments for candidates who have a disability and implement the Disability Confident scheme. Information provided by you in the Diversity Monitoring section of our application form will be used to monitor our diversity policies and practices. This information is only accessible by the People and Culture team at Plan International UK and is not accessible to recruiting managers.

We store your information securely on our recruitment system for up to six months after the conclusion of the recruitment campaign.  At the end of this period, your data is deleted (unless we need to retain it for longer to exercise or defend any legal claims). Successful candidates’ data will be handled in accordance with the information provided in our Employee and Volunteer Privacy Notice. Diversity data provided by unsuccessful applicants is retained in a completely anonymised format so no individual is identifiable, and is used for diversity monitoring purposes.

If you no longer wish to be contacted by us about recruitment, or you would like us to delete your details, please contact us on ukvacancies@plan-uk.org and we will arrange for your data to be deleted from our systems.

If you believe that we have not complied with your data protection rights, you can complain to the Information Commissioner’s Office (ICO) using their help line 0303 123 1113 or visit their website.

We will ask you to confirm you have read and accept to the processing of your data in line with this privacy notice on our application form. As part of this acceptance you will be agreeing to the following statements:

  • I certify, that to the best of my knowledge, the information I have provided on this form is true and accurate. I understand that any false, incomplete or misleading statements may lead to the withdrawal of any offer of employment or to volunteer, or to my dismissal if these are discovered once employed or engaged as a volunteer.
  • I consent to Plan International UK contacting me if any other vacancies arise that may be of interest to me based on the information I have provided in this application.

Last updated: October 2022